Procedure
MICE PROCUREMENT (Meeting Incentive Conference Event): The mission of CERN’s MICE Section is to provide essential support and advice on organisation of seminars, events and conferences outside CERN site.
Reservation / Order for a Seminar
- Contact one of the hotels in the France or Switzerland tabs;
- Make sure the hotel is available at the selected dates, prior to make a DAI ;
- Create a DAI on EDH (activity code 14050400) and add the corresponding contract number. Make sure to add all relevant documents in the DAI (offers, e-mails,…). For all events in France, please include VAT;
- If you are planning something specific, do not hesitate to contact us and we will oversee your request with the hotel ;
- You will receive a copy of the order by e-mail once it is completed ;
- Please note that the contracts have a duration of 2 years. You may contact the MICE service for any questions regarding contract terminations.
Note that NO ADVANCE PAYMENT will be transferred to the supplier: the purchase order validates and guarantees your reservation.
DO NOT SIGN ANY DOCUMENT OR CONTRACT with the hotel, as this should only be overseen by the MICE Procurement team.
Reservation for a night stay or a restaurant (not part of any conference)
- Make sure the hotel or restaurant is available at the selected dates;
- Once you receive the invoice, create a DAI using the activity code 14050200;
- Your invoice will be processed directly by Accounts Payable;
- If you have any questions, please refer to this procedure: https://admin-eguide.web.cern.ch/en/procedure/payment-entertainment-expe…
VAT
If you have questions regarding the VAT, please contact us at Mice.Office@cern.ch